Arrivals & Departures



we care we share we help one another

              St. Bede’s R.C. Primary School

Arrivals and Departures


Our School will give a warm and friendly welcome to each child on arrival and ensure that they depart safely at the end of each session.


It is the responsibility of staff to ensure that an accurate record is kept of all children in school, and that any arrival or departure to and from the premises is recorded in a separate register held in the office, which all parents must sign when children are taken from the premises earlier than the usual sessions. Similarly, when a child arrives late, parents must sign the record held in the Office.  The register will be kept in an accessible location in the Office at all times.

This process will be supplemented by regular head counts during each session.

Records of daily registers should be kept by the school for recommended years by Local Authority.


The main gate will be unlocked at 8.30am and locked at 9.a.m. At 3pm the gates will be unlocked, re locked at 4pm when the majority of the children have left the premises. After this time, access to and from the premises will be via the main entrance at the front of the school.




Breakfast Club

The club is open from 8 a.m. until 8.50 a.m. when children will be taken directly to their classes by staff. Children should not arrive at school before 8 a.m. as there will be no one to supervise them. Parents may drive into the car park until 8.15 a.m. after this time the staff car park  cannot be used to drop off breakfast club children.

Main School

A member of staff will be on duty on the external doors during the opening  times for the school.  These doors will be open from 8.50 – 9.00 am each day to enable children to come into school. In this way information can be shared between home and school at the beginning of each day to ensure children’s welfare is given high priority.

Parents will be encouraged to come into the Foundation Stage to share the experience with their child.

Parents will not be encouraged to come into the KS1 and 2 areas but will be asked to make an appointment at the office to discuss any concerns etc with the member of staff.

Teaching staff will be available in classrooms to greet the children and ensure a good start to the day. On arrival, a member of staff will immediately record the child’s attendance in the daily register, and send register to the office by 9am. Any children arriving after the external door has closed MUST come into school via the front reception door and register with the office staff.

Any children not accounted for by 9.30am office staff will endeavour to contact parents to ensure the child is ill and unable to attend and has not “dawdled” on way to school, ensuring parents and school know where children are at all times. If we are unable to get in touch with vulnerable children our procedure is to contact the social worker involved with the case or the police. The headteacher may choose to visit the absent child’s home if he feels it is necessary.



If the child is to be collected by someone other than the parent/carer, this must be indicated to a member of staff before collection.  The adult nominated to collect a child must be one of those named by the parent. Only adults – aged 16 years and over – and with suitable identification, will be authorised to collect children. Any children who are collected outside of main arrival and departure times should be collected from the main school reception. The parent/carer collecting the child early must sign  the early leavers book.

Permission and arrangements for children leaving the school at the end of the day will be a matter for discussion between the school and parents/carers, based on an understanding of a child’s age, maturity and previous experience. Parents are invited to make their preference known for KS2 children as some parents wish their children to walk home alone.   School will consider this request carefully and discuss it with the parents. The school reserve the right to refuse permission for a child to walk home alone depending on the distance and the concerns of the school.

All children must be collected from clubs by an adult during the months November to April, as it is dark and the roads dangerous.

No adult other than those named will be allowed to leave the school with a child. In the event that someone else should arrive without prior knowledge, the school will telephone the parent/carer immediately and await their advice.

If the parent/carer or alternative nominated adult is going to be late to collect their child, staff must be informed of this on arrival. If the designated adult is late in picking up their child without prior warning, the provisions of the Uncollected Children Policy will be activated.

All staff will accompany children to the door, KS1 parents will have nominated a gate at the start of the year. All children not collected within 5 minutes are to be brought into school where it is safe and warm by the teacher or member of staff on door duty.

All children in KS2 are to be taught to return to school if the person collecting them is not at the designated place.